Criminal Record Checks

The Midland Police Service provides three levels of Police Record Checks for residents of Midland who may require these documents for work, employment or a volunteer position.

1. Police Criminal Record Check
2. Police Information Check
3. Police Vulnerable Sector Check

The cost associated with the check is $25.00

You need to present two forms of government issued ID, one of which must include a photograph.

Payment can be made by cash, cheque (with appropriate ID), Visa, Mastercard or Interac (Debit).

The check can usually be complete while you wait, but may take longer if your require the additional "Vulnerable Sector Screening" component which is required when working with children or other persons within that definition. The extra searching mandated by this component requires that we contact the police services in the areas that you resided outside of the Town of Midland.

The staff who service these requests are available from Monday to Friday from 9am to 5pm. No appointment is necessary.

If you live outside of the Town of Midland, even if you work or volunteer in Midland, you must go to the police agency responsible for your home address. In this area, the alternative is likely the Southern Georgian Bay O.P.P. or the Penetanguishene O.P.P contract policing office.

You may speed up the process by downloading and completing the documents before attending our office. A Standard Criminal Record Check Form (see downloadable version below) will be required for any check that does not require vulnerable sector screening.

Criminal Record Check Forms with a Vulnerable Sector Screening Consent Form (used where you may be interacting with children or vulnerable adults is also available for download below (bottom of page).

If you are unsure which Police Record Check you require, please contact the Agency or Employer who is requesting the Record Check from you and refer them to the downloadable "Agency Fact Sheet" below.

Vulnerable Sector Screening

A Vulnerable Sector Screening is required as a part of your record check for individuals who will be employed or volunteering in vulnerable positions, such as; foster parents, adoptions, social workers, working with children, elderly, sick or infirm. In order to obtain a vulnerable sector search you must be a resident of Midland and attend the Midland Police Service in person, Monday to Friday, 9:00 a.m. to 5:00 p.m. (excluding Statutory Holidays).

In order to process the check, you will be required to produce two pieces of identification; one piece must be valid government issued identification.  The identification must confirm your name, date of birth and address, and must have a photo.  We accept driver's licence, birth certificate, citizenship card, passport, age of majority, health card, Military Identification, Indian Status card, etc. Vulnerable Sector Screening may take a few days to complete.

The fee for the vulnerable sector search is $25.00 . Payment can be made by cash, cheque (with appropriate ID), Visa, Mastercard or Interac (Debit).

NOTE: (26-AUG-2010)

RCMP Enhanced Vulnerable Sector (VS) Screen Capability

This check involves checking your name & date of birth against the list of 'pardoned sex offenders'. Since Ontario is one of the Provinces that allows people to legally change their names WITHOUT NOTIFYING POLICE AGENCIES, convicted sex offenders will often apply for and be granted pardons and change their names to attempt to leave those offences and their past convictions behind them. Accordingly, the RCMP has to match queries of this database against sex (male/female) and your date of birth (cannot change that). This is a very wide net and means that you will likely be flagged for additional checks and additional costs if your date of birth and sex match that of a known person on the database. This loose method of matching is simply because of this ability to change legal names in Ontario without any record of the change being provided to law enforcement.

We understand the frustration this may cause and that there are additional fees and delay involved. Unfortunately, we have no control over this and the cause of this problem is only rectifiable through the Ontario Government. You may want to inquire with your Member of Provincial Parliament as to why Ontario allows this practice to continue, when other Provinces have dealt with this issue a long time ago.

The records clerks can explain your options at the counter if you have been flagged.

If you have been advised by the Midland Police Service that the RCMP VS query we conducted on your behalf has indicated a "possible record", and it is impacting your ability to obtain employment/volunteer work, you may wish to contact the Royal Canadian Mounted Police by e-mail at CCRTIS-SCICTR [at] rcmp-grc [dot] gc [dot] ca to voice to them the hardship this may be causing you.

Public Hardship Examples

• Extra fees involved, up to $50
• Extra time involved
• Delay could cause you to be passed over for an employment position due to waiting time for RCMP to respond
• Delay could cause you to miss out on a volunteer experience
• Delay could cause you to miss out on volunteering for a sporting event for the entire season
• etc...

Out of Country Police Record Checks

If you live out of the country or are going out of the country, and require a police record check there are various ways in which the Midland Police Service may assist you in receiving this information. Police Criminal Record Checks and Police Information Checks only. Police Vulnerable Sector Checks are not permitted for employment/volunteer purposes outside of Canada.

If you require this service, contact the Executive Assistant, Shelley Cozac, either by phone, 705-527-6633 or e-mail: admin [at] police [dot] midland [dot] on [dot] ca