Records Services

Criminal Record Checks

The Midland Police Service provides three levels of Police Record Checks for residents of Midland who may require these documents for work, employment or a volunteer position.

  1. Police Criminal Record Check
  2. Police Information Check
  3. Police Vulnerable Sector Check

All fees are published on our Fee Schedule



Volunteer Agencies and Employers:

Please refer to the downloadable "Agency Fact Sheet" at the bottom of this page.

Persons Requiring a Police Records Check:

Please refer to the downloadable "Applicant Fact Sheet" at the bottom of this page

The cost associated with the check is listed in our Fee Schedule

You need to present two forms of government issued ID, one of which must include a photograph.

Payment can be made by cash, cheque (with appropriate ID), Visa, Mastercard or Interac (Debit).

The check can usually be complete while you wait, but may take longer if your require the additional "Vulnerable Sector Screening" component which is required when working with children or other persons within that definition. The extra searching mandated by this component requires that we contact the police services in the areas that you resided outside of the Town of Midland.

The staff who service these requests are available from Monday to Friday from 9am to 5pm. No appointment is necessary.

If you live outside of the Town of Midland, even if you work or volunteer in Midland, you must go to the police agency responsible for your home address. In this area, the alternative is likely the Southern Georgian Bay O.P.P. or the Penetanguishene O.P.P contract policing office.

You may speed up the process by downloading (but NOT COMPLETING) the documents before attending our office. A Standard Criminal Record Check Form (see downloadable version below) will be required for any check that does not require vulnerable sector screening.

NOTE: The application must be completed at our office using an "approved" pen that we will provide. This new policy may seem strange, but there is a very good reason that requires us to ensure that the document is completed using indelible ink. We apologize for any inconvenience that this may cause, but will provide you with a suitable pen when you come in to have your check completed.

Criminal Record Check Forms with a Vulnerable Sector Screening Consent Form (used where you may be interacting with children or vulnerable adults is also available for download below (bottom of page).

If you are unsure which Police Record Check you require, please contact the Agency or Employer who is requesting the Record Check from you and refer them to the downloadable "Agency Fact Sheet" below.

Vulnerable Sector Screening

A Vulnerable Sector Screening is required as a part of your record check for individuals who will be employed or volunteering in vulnerable positions, such as; foster parents, adoptions, social workers, working with children, elderly, sick or infirm. In order to obtain a vulnerable sector search you must be a resident of Midland and attend the Midland Police Service in person, Monday to Friday, 8:00 a.m. to 4:00 p.m. (excluding Statutory Holidays).

In order to process the check, you will be required to produce two pieces of identification; one piece must be valid government issued identification.  The identification must confirm your name, date of birth and address, and must have a photo.  We accept driver's licence, birth certificate, citizenship card, passport, age of majority, Military Identification, Indian Status card, etc.
Note: Health Card is NO LONGER ACCEPTED as photo ID

Vulnerable Sector Screening may take a few days to complete.

The fee for the vulnerable sector search is published in our Fee Schedule. Payment can be made by cash, cheque (with appropriate ID), Visa, Mastercard or Interac (Debit).

RCMP Enhanced Vulnerable Sector (VS) Screen Capability

This check involves checking your name & date of birth against the list of 'sex offenders' that have been granted a record of suspension. Since Ontario is one of the Provinces that allows people to legally change their names WITHOUT NOTIFYING POLICE AGENCIES, convicted sex offenders will often apply for and be granted record suspensions and change their names to attempt to leave those offences and their past convictions behind them. Accordingly, the RCMP has to match queries of this database against sex (male/female) and your date of birth (cannot change that). This is a very wide net and means that you will likely be flagged for additional checks and additional costs if your year of birth and gender matches that of a known person on the database. This loose method of matching is simply because anyone can change their legal names in Ontario without any record of the change being provided to law enforcement or the requirement to be fingerprinted prior to the change being processed.

The records clerks can explain your options at the counter if you have been flagged.

Midland Police Service is an accredited LiveScan digital fingerprint location.

Out of Country Police Record Checks

If you live out of the country or are going out of the country, and require a police record check there are various ways in which the Midland Police Service may assist you in receiving this information. Police Criminal Record Checks and Police Information Checks only. Police Vulnerable Sector Checks are not permitted for employment/volunteer purposes outside of Canada.

If you require this service, contact the Executive Assistant, Danielle Beauchamp, either by phone, 705-527-6633 or e-mail: admin@police.midland.on.ca

Requests for Reconsideration

An applicant who has had a Police Information Check (PIC) or Police Vulnerable Sector Check (PVSC) completed, may wish to have information excluded from the results. This process is not suitable for the Police Criminal Record Check (PCRC) because the process is for the purposes of non-convictions or police contact only. Individuals wishing to have information removed from their PCRC can utilize the Record Suspension process through the Parole Board of Canada. Requests for reconsideration should be made within 60 days of the completion of the applicant’s PIC/PVSC. Reconsideration requests will be processed within 30 days and the applicant will be informed in writing of the final decision.


Downloadable Forms & Fact Sheets

NOTE: The application must be completed at our office using an "approved" pen that we will provide. This new policy may seem strange, but there is a very good reason that requires us to ensure that the document is completed using indelible ink. We apologize for any inconvenience that this may cause, but will provide you with a suitable pen when you come in to have your check completed.

AttachmentSize
Agency Fact Sheet - October 2014175.76 KB
Applicant Fact Sheet - October 2014175.74 KB
Application - Criminal Record-Police Info Check Oct 2014.pdf218.57 KB
Application - Police Vulnerable Sector Check Oct 2014.pdf223.77 KB
Application - Request for Reconsideration Oct 2014.pdf79.15 KB